Start new Purchase request (PR) on vessel

1.Select main menu "Procurement"

2.Click on "New PR" .

"PR" means "Purchase request" initiated from the vessel crew.

1.Select a main category e.g. "Mechanical equipment"

2.Click "Continue" button or double-click on the row selected.

3.Select a "Product category" and click "Continue" or double-click the selected row.

4.Select a product and click "Continue" or double-click the row.

NOTE: you may also want to check the machinery/product documentation before you do the request. Therefore you may click on "Documents" or "Product Note" to retrieve the corresponding information.

Select and/or add parts and quantities

6.Enter part aspect (e.g. name, part no., dwg. number, etc.) and click "Load" . Refine your search result by typing in the field "Search Part" some additional search terms .

NOTE: you can use * (asteriks) as a wild card in any search section in MESPAS.

 
If you cannot find the part you need, you may add new parts by clicking "Add" .
 

7.Enter the quantity and unit required in your selected part an press "Enter" or leave the cell by clicking in an other area in the screen.

8.If a part has inventory settings, the unit used in inventory will be set as default unit here. You may also select the item quality: Genuine or OEM (Original equipment manufacturer). You may also add a "Remark" to the parts, which is transferred to the office and optionally to the supplier. Click "OK" to save your remark.

9.You may also view, download, add, assign, edit or remove documents in relation with the entire order.

10.Click "Continue".

11. Add information/details about PR. The note for the Purchase Manager is not submitted to the supplier.

12. Click "Commit"  or "Save".
 
- Committed PRs are synchronised to the office for further processing and archived on the vessel.
 
- Saved PRs are NOT synchronised to the office and can be edited again.